---
keywords: data, tasks, task list, view tasks, filter tasks, export tasks, task management, all tasks, task status, task due dates, task assignment
summary: Describes how to view, filter, and export all tasks in the system from the Data section. Explains task filters, sorting options, and how to access detailed task information.
url: /data/task
---

# Data - Tasks

## What is the Tasks Data View?

The Tasks data view provides a centralized table of all tasks in the system. Unlike the **Tasks** section which focuses on creating and managing your personal and assigned tasks, the **Data - Tasks** view displays all tasks as searchable data with powerful filtering and export options.

This view is useful for:
- **Finding tasks across the system** — Search all tasks by name, description, or creator
- **Analyzing task completion** — Filter by finished status to find completed or pending tasks
- **Tracking assignments** — See who created and who is assigned to each task
- **Exporting task data** — Export the task list for reporting or analysis
- **Date-based queries** — Filter tasks by due date to find upcoming, overdue, or historical tasks

## Accessing the Tasks Data View

1. Navigate to **Data** from the main menu
2. Click **Tasks** in the Data submenu
3. The complete list of all tasks will display in a table format

![Tasks data view showing table with all tasks and filter options](../screenshots/data-tasks-list.png)

## Understanding the Task Columns

The Tasks table displays the following information:

| Column | Description |
|---|---|
| **Task name** | The title or subject of the task (clickable to edit) |
| **Description** | A summary of the task details |
| **Due at** | The date when the task is due |
| **Client** | The client associated with the task, if any |
| **Project** | The project associated with the task, if any |
| **Creator** | The user who created the task |
| **Assignee** | The person assigned to complete the task |
| **Finished** | Whether the task has been marked as completed |

## Filtering Tasks

The Tasks data view provides several filter options to narrow down results:

### Quick Filter

The **Quick filter** textbox at the top allows you to search for tasks. Start typing a keyword and the results narrow down as you type.

### Creator Filter

Click **All creators** to filter tasks by who created them. Select one or more creators to show only their tasks.

**Use case:** Find all tasks created by a specific team member.

### Assignee Filter

Click **All assignees** to filter tasks by who they're assigned to. Select one or more assignees to show only tasks assigned to them.

**Use case:** View all tasks assigned to you or a specific colleague.

### Finished Status Filter

Click **Both finished and unfinished** to filter by task completion status. Options include:
- **Both finished and unfinished** — Show all tasks regardless of completion status
- **Finished** — Show only completed tasks
- **Unfinished** — Show only pending tasks

**Use case:** Find all incomplete tasks that need attention.

### Task Date Filter

Click **All time** to filter tasks by their due date. Alongside the presets (**All time**, **Past**, **Future**, month and day presets, and rolling ranges such as **Last 3 months** and **Next 12 months**), you can pick a custom **from** and **to** date.

**Use case:** Find tasks that are due or overdue in a specific time period for reporting or review.

### Client Filter

Click **All clients** to filter tasks by the client they relate to. Only tasks whose project belongs to the selected client are shown.

**Use case:** Focus on all tasks for a particular client.

## Sorting and Organizing Results

Click on any column header to sort by that column. Click again to reverse the sort order (ascending/descending). Common sorting options:

- **Task name** — Alphabetical order of task titles
- **Due at** — Sort by due date (earliest or latest first)
- **Creator** — Group tasks by who created them
- **Finished** — Show incomplete tasks first, then completed ones

## Viewing Task Details

To view or edit a task:

1. Click the task name in the **Task name** column
2. A detailed view or edit form will open
3. You can see all task information including description, due date, assignee, and project association
4. Make changes if you have permission and click **Save**

## Due Date and Due Time Are Both Required When an Alert Is Set

A task does not need a due date by default. However, as soon as **First alert** or **Second alert** is set to any option other than **No alert**, both the **Due date** and the **Due time** become required. A due date on its own is not sufficient — the task cannot be saved until a due time is provided too.

For example, choosing **When the task is due** or **5 minutes** for an alert and leaving the due fields empty blocks saving and shows a validation message under each field:

![Due date and Due time required when a First alert is selected](../screenshots/tasks-due-date-time-required-first-alert.png)

Either fill in both fields, or set the alerts back to **No alert**, to save the task without a deadline.

## Recurring Tasks

When you check **Recurring task**, the **Due at** section — including **Due date**, **Due time**, **First alert**, and **Second alert** — is hidden and replaced by recurrence fields:

- **Planned From** — when the recurrence starts
- **Planned To** — when the recurrence ends
- **Estimated Hours** — how long the task is expected to take
- **Recurrence frequency** — how often the task repeats

![Recurring task hides the Due at section and shows recurrence fields](../screenshots/tasks-recurring-state-recurrence-fields.png)

Because the alerts sit together with the Due at fields, they are not available while **Recurring task** is checked.

## Created At Is Shown Only in the Edit View

The **Created at** field shows the date the task was created. It is read-only and appears only when you open an existing task in the **Edit task** view. It is not displayed on the **New task** form.

## Activity and Assignee

**Activity** links the task to a specific activity on the selected project. Choose the project first, then select the activity the task relates to. This is the same activity that the linked work appears under on the project.

**Assignee** is the team member responsible for the task. The **Quick select** shortcut below the field lets you assign the task to yourself with a single click.

If the assignee you choose is not a participant on the selected project, Manor shows a warning directly below the field:

![Assignee warning and read-only Created at field in the Edit task view](../screenshots/tasks-edit-created-at-assignee-warning.png)

The warning is a reminder that the person may not be working on that project; the task can still be saved.

## Exporting Task Data

To export the task list for use in external tools or reporting:

1. Click the **Export** button
2. Choose **Download as Excel spreadsheet**
3. The file downloads to your computer with all tasks and their current filters applied

**Use cases:**
- Creating task reports for management
- Analyzing task distribution across teams
- Backup and archiving of task data
- Integration with external project management tools

## Best Practices

**Use filters before exporting**  
Apply filters to narrow down the task list before exporting to focus on relevant data.

**Check the due date column**  
Sort by due date to identify overdue or upcoming deadline tasks.

**Monitor unfinished tasks**  
Regularly filter for **Unfinished** to keep track of pending work.

**Use quick filter for names**  
The quick filter is fastest for finding tasks by name or partial descriptions.

**Cross-reference with assignees**  
Filter by assignee to see workload distribution across team members.

## Comparing to Other Task Views

- **Tasks section** — For creating, editing, and managing tasks, with personal dashboard focus
- **Data - Tasks** — For viewing all tasks with advanced filtering, sorting, and export
- **Dashboard** — Quick overview of your upcoming tasks and to-dos

## Related Features

- **[Tasks](../organizing-work/tasks.md)** — Full task management and creation
- **[Data Overview](data-overview.md)** — Introduction to all Data views
- **[Data - Events](events.md)** — View all events with similar filtering capabilities