---
summary: Explains containers as physical boxes used to track the storage location of project-related paper documents. Covers creating, editing, and associating containers with projects using the physical storage feature.
keywords: containers, physical storage, document management, project files, location, archiving, paper records, physical documents, compliance, management, folders, boxes, storage bins, file boxes, physical files
---

# Containers

## Introduction (Purpose & Benefit)

Containers are physical boxes used to store physical files related to projects. Using containers helps you keep track of where physical documents are stored, ensuring that important files are not lost or misplaced. By associating containers with projects, you can easily locate all physical documents related to a specific project.

By using containers effectively, you can streamline the management of physical documents, improve data accuracy, and ultimately, increase efficiency and reduce the risk of losing important files.

> **Note:** The Physical storage feature must be enabled before containers can be used. An administrator can enable it at Management > Settings > Features > Enable physical storage.

## Key Fields & Their Meaning

- **No.:** A unique number to identify this container.
- **Location:** The physical location of the container (e.g., "Storage Room A, Shelf 3").
- **Comment:** Any additional information about the container (e.g., "Contains client contracts").
- **Project numbers:** The project numbers associated with this container.

## Creating a New Container

1. Navigate to **Projects** in the main menu, then click **Physical storage**.

2. Click the **New container** button. This will open a form where you can enter the details of the container.

3. The **Number** is assigned automatically.

4. Enter the **Location** of the container.

5. Enter **Project numbers** to associate the container with one or more projects.

6. Enter any relevant **Comment**.

7. Click the **Save** button.

## Managing Existing Container Records

You can find, edit, and manage containers from the Physical storage page (Projects > Physical storage).

- **Finding Containers:** Use the quick filter on the Physical storage page to filter containers.
- **Editing Containers:** Click the **Edit container** button on the container's page to modify its details.
- **Deleting Containers:** Click the **Delete** button in the edit form to delete a container.
- **Adding Projects:** Click the **Add project** button on the container's page to associate it with additional projects.

## Reporting & Analysis (How this record helps track efficiency)

By using containers to track the physical location of project-related documents, you can:

- Quickly retrieve documents when needed, saving time and improving efficiency.
- Ensure that important documents are not lost or misplaced, reducing the risk of errors and legal issues.
- Maintain a clear audit trail of physical document storage, simplifying compliance efforts.