---
title: Tasks
keywords: tasks, to-do, deadlines, assignee, project, due date, tracking, action items, delegation, workload management, to-dos, checklist, reminders, work items, bulk actions, recurring tasks, mass actions, task history
summary: Explains tasks as internal to-do items for tracking work, deadlines, and action items linked to projects and assigned to team members. Covers creating, filtering, completing, and deleting tasks, plus recurring tasks, alerts, and bulk actions.
url: /task/timeline
---

# Tasks

## What are Tasks?

Tasks are to-do items that help you track work that needs to be done. Unlike activities (which track work for billing purposes), tasks are for internal tracking of deadlines, follow-ups, and action items. Tasks can be linked to projects and assigned to team members.

The **Tasks** area has two views, shown as sub-items in the sidebar:

- **Timeline** — planned work shown on a time axis.
- **Table** — a filterable list of all tasks.

## Why Tasks Matter

Using tasks helps you:

- **Never miss deadlines** — See upcoming due dates at a glance
- **Prioritize work** — Know what needs attention first
- **Delegate effectively** — Assign tasks to team members
- **Track progress** — Mark items as complete as you finish them
- **Stay organized** — Keep all action items in one place

## Creating a New Task

To create a new task:

1. Open the **Tasks** area from the sidebar and select the **Table** view. You can also create a task from the Dashboard, or from **Create new …** in the top bar.

2. Click the **New task** button.

   ![New task form](../screenshots/tasks-new-task-form.png)

3. Enter a **Task name** (required).

4. Optionally fill in:
   - **Description** — Additional details about the task
   - **Project** — Link the task to a project
   - **Activity** — Link the task to an activity
   - **Required qualification** — Specify a qualification the assignee should have
   - **Assignee** — Assign the task to a team member
   - **Due date** and **Due time** — Set a deadline (date and optional time)
   - **First alert** — Get a reminder before the task is due
   - **Second alert** — Get a second reminder before the task is due
   - **Recurring task** — Make the task repeat instead of setting a single due date
   - **Planned From**, **Planned To**, and **Estimated Hours** — Set planned dates and estimate the workload
   - **Finished** — Mark the task as already completed

5. Optionally select **Recurring task** to make the task repeat. See [Recurring tasks](#recurring-tasks) below.

6. Click **Save** to create the task.

### Recurring tasks

When you select **Recurring task**, the **Due at** section (due date, due time, and alerts) is hidden and a **Recurrence frequency** field appears instead. Choose one of:

- Daily
- Weekly (specific day)
- Monthly (specific day)
- Annually (specific day)

![Recurring task replaces the Due at section with Recurrence frequency](../screenshots/tasks-recurring-hides-due-at.png)

### Alerts and the due date

If **First alert** or **Second alert** is set to anything other than **No alert**, the **Due date** and **Due time** become required. If you try to save without them, Manor shows the message "The Due date field is required unless First alert is in none."

![Due date and time required when an alert is set](../screenshots/tasks-due-date-time-required-first-alert.png)

### Assignee warning

If you link a task to a project and assign it to someone who is not a participant in that project, Manor shows a warning: "The selected assignee is not a participant in the selected project."

![Warning that the assignee is not a project participant](../screenshots/tasks-edit-created-at-assignee-warning.png)

## Important Task Fields

**Task name** (required)
A brief, clear description of the task. Use action verbs like "Review," "Send," "Call," or "Prepare."

**Description**
Additional details about what the task involves.

**Project**
The project this task relates to. Optional, but adding a project gives context and helps with organization.

**Activity**
The activity this task relates to. Optional.

**Required qualification**
A qualification that the assignee should have. Optional.

**Assignee**
Who is responsible for completing the task. Optional.

**Due at**
When the task must be completed. Includes **Due date** and **Due time**. Tasks with upcoming due dates appear on dashboards. Required when an alert is set.

**First alert / Second alert**
Reminders before the task is due. Options range from **When the task is due** to **2 months** before the due date, plus **No alert**.

**Planned From / Planned To**
When you plan to start and finish work on the task, used for resource planning.

**Estimated Hours**
How long you expect the task to take.

**Recurring task / Recurrence frequency**
When **Recurring task** is selected, the task repeats according to the chosen **Recurrence frequency** instead of having a single due date.

**Finished**
Indicates whether the task has been completed. When selected, the task is marked as done.

**Created at**
The date the task was created. Shown when editing a task; filled automatically and cannot be changed.

## Finding and Managing Tasks

### Viewing Tasks

All tasks appear in the **Table** view of the **Tasks** area. Each row shows the task name, description, due date, client and project (through the project), creator, assignee, and finished status.

![Tasks table listing tasks and filters](../screenshots/tasks-list-view.png)

Switch to the **Timeline** view to see planned tasks on a time axis. Use **Time granularity** (Day, Week, Month, Year), **Navigate** (Previous, Today, Next), and **View mode** (Percentages, Hours) to change what the timeline shows.

### Filtering Tasks

Use the filters above the table to narrow the list:

- **Quick filter** — Free-text search
- **Creator** — Filter by who created the task
- **Assignee** — Filter by who the task is assigned to
- **Finished status** — Show unfinished or finished tasks
- **Task date** — Filter by due date (all time, past, future, specific months, and more)
- **Client** — Filter by client
- **Project** — Filter by project

Click **Export** to download the table as an Excel spreadsheet, or **Clear filters** to reset the filters.

### Editing a Task

1. Click the task name in the table to open it.
2. Make your changes. If you have permission to view history, the **Task history** section at the bottom shows when the task was created and who changed it, and which fields were changed.
3. Click **Save**.

### Completing a Task

To mark a task as finished, do one of the following:

1. Open the task, select **Finished**, and click **Save**. Or:
2. In the table, select one or more tasks and click **Mark as finished**.

The checkbox at the start of each row is used to select tasks for bulk actions, not to complete them.

### Bulk actions

Select one or more tasks in the table to run an action on all of them at once. The following actions are available:

- **Mark as finished**
- **Mark as unfinished**
- **Assign to user**
- **Move**
- **Copy**
- **Delete**

![Bulk actions available for selected tasks](../screenshots/tasks-bulk-actions.png)

### Deleting a Task

1. Open the task.
2. Click **Delete task**.
3. Click **Confirm** in the confirmation dialog.

![Delete task confirmation](../screenshots/tasks-delete-confirmation.png)

## Using Task Data for Success

**Workload Management**

See who has what tasks and distribute work appropriately.

**Deadline Tracking**

Monitor upcoming due dates to prevent missed commitments.

**Project Coordination**

Track task completion as part of project milestones.

**Team Communication**

Use tasks to assign and communicate work items.

## Best Practices

**Use Clear Names**
Write task titles that clearly indicate what needs to be done.

**Set Realistic Due Dates**
Give yourself enough time to complete tasks properly.

**Assign Clearly**
Designate one person responsible for each task.

**Review Daily**
Check your task list each morning to plan your day.

**Link to Projects**
Associate tasks with projects for context and tracking.

**Close Completed Tasks**
Mark tasks as complete to keep lists accurate.