Time Tracking

Provides an overview of time tracking in Manor, covering how to log time in different views, use the timer, distinguish billable from non-billable work, manage flextime, and use time data for billing and profitability analysis.

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What is Time Tracking?

Time tracking is how you record the hours you spend working on projects and activities. Accurate time tracking ensures proper billing, helps analyze productivity, and provides data for payroll and project profitability analysis.

Why Time Tracking Matters

Good time tracking helps you:

Accessing Time Tracking

To access time tracking:

  1. Navigate to the Time section from the main menu.

  2. Choose your preferred view:

    • Day: View and log time for a specific day
    • Week: See your entire week at a glance
    • Month: Monthly overview of logged time
    • Table: List view of all time entries
    • All billables: View all billable items across projects

Time tracking week view showing hours logged by day and project

The Week view displays the current week with days as columns and time slots as rows (in 15-minute increments by default), allowing you to see all time entries at a glance and quickly identify how your hours are distributed.

Creating Time Entries

Using the New Time Button

  1. From any time view, click the New time button in the top right.

  2. A dialog opens with these fields:

    • Project - Select the project this time belongs to (required)
    • Activity - The type of work performed. Shown when the selected project has one or more activities
    • Date - The date when the work was performed (required; defaults to today)
    • Begins and Ends - Start and end time (required)
    • Duration - Automatically calculated from the Begins and Ends times
    • Billable hours - The number of hours to bill; defaults to the duration but can be adjusted
    • Description - Details about the work performed; shown on invoices and work reports
    • Internal note - Notes not visible on invoices or work reports
    • Payer - Who to invoice (defaults to Same as client)
    • Rate - The billing rate applied to the entry (required)
    • User - Who performed the work (defaults to you)

New time entry form

  1. Click Save time to create the entry, or Save and create a bundle to create related entries together.

Timer Mode

  1. In the Week view, click the Timer button in the toolbar to start a timer. The button is greyed out while a timer is already running.

  2. A timer bar appears showing 00:00:00 with the buttons Edit, Start, Cancel, and Save.

  3. Click Edit to choose the project (and activity) and add a description.

  4. Click Start to begin timing.

  5. When the work is done, click Save. The New time form opens with the elapsed time filled in, so you can review it and save the entry.

  6. To discard the timer without saving, click Cancel.

Timer bar showing the elapsed time and the Edit, Start, Cancel, and Save buttons

For a full walkthrough, see Timer.

Time Entry Views

Day View

Shows time entries on a timeline for a single day, alongside a Your beats section of suggested work items. Useful for planning your daily schedule.

Day view showing time entries organized by hour

Week View

Displays the entire week side-by-side with days as columns and time slots as rows. Shows all time logged for the week at a glance. Good for balancing workload across days.

Month View

Calendar-style view showing all time entries for the month. Days display total hours logged. Click on any day to see detailed entries. Helps identify patterns and busy periods.

Month view showing calendar with daily time entries

The calendar layout makes it easy to spot busy weeks and identify when you logged the most hours throughout the month.

Table View

List of all time entries with detailed information in rows. Supports filtering by:

Columns include the time entry, user, payer, project, description, rate, duration, billable hours, unit price, total, and invoice status. Best for searching, reviewing, and bulk operations.

Table view showing list of time entries with filters

All Billables

Comprehensive view of all billable items including time, expenses, and products. See All Billables for detailed guidance on this view.

What You Can Do with Time Tracking

Track Billable vs Non-Billable Time

Mark time entries as billable to client or internal/non-billable.

Set Daily Targets

Configure expected daily hours to track your progress.

View Performance

Check your performance dashboard to see time logged this month and efficiency metrics.

Edit Entries

Modify time entries after creation to fix mistakes or add details.

Flextime Management

Track overtime and undertime with automatic flextime calculations.

Important Time Tracking Fields

Project The project this time relates to. Required for all time entries.

Activity The type of work performed (e.g., Meeting, Research, Development). Shown when the project has activities.

Begins / Ends The start and end time of the work. The Duration is calculated from these values.

Billable hours The number of hours to charge to the client. It defaults to the duration but can be adjusted, for example to bill two hours for three hours of work.

Description Details about what was done. Shown on client invoices and work reports.

Rate The billing rate applied to the entry. Required for all time entries.

Date When the work was performed. Defaults to today but can be changed.

Finding and Managing Time Entries

Viewing Time Entries

Use the Time section to see entries in different views. In the Table view you can filter by:

Editing Time Entries

  1. Find the entry in any time view
  2. Click on the entry to open it
  3. Make changes as needed
  4. Click Save time

Deleting Time Entries

  1. Open the time entry
  2. Click Delete time record
  3. Confirm the deletion

Using Time Data for Success

Billing

Generate invoices directly from logged time entries.

Profitability Analysis

Compare time costs to revenue for each project.

Resource Planning

See where team members are spending their time.

Performance Reviews

Use time tracking data for employee evaluations.

Best Practices

Log Time Daily

Enter time entries at the end of each day while memory is fresh.

Be Specific

Write clear descriptions that explain what was accomplished.

Use Activities Consistently

Apply the same activity types for similar work to enable better reporting.

Review Weekly

Check your time entries weekly to ensure accuracy.

Set Reminders

Enable notifications to remind you to log time regularly.