Employments

Comprehensive guide to managing employment records in Manor. Explains how employment contracts are structured, key fields (user, type, employment ratio, date range), managing records under Payroll > Employments, and how employments link to firm payroll settings and user accounts.

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Overview

Employment records define each employee's working relationship with a specific firm in Manor. An employment contract specifies the employee's compensation model (Monthly, Hourly, or Contracted), full-time/part-time employment ratio percentage, contract duration (start and end dates), and organizational assignment.

These records serve as the foundation for:

Employment records are managed centrally under Payroll > Employments.

Prerequisite: The Employments page is only available when payroll is enabled. See Payroll for how to enable it.

Accessing Employments

To view and manage employment contracts:

  1. Navigate to Payroll in the primary navigation menu.
  2. Select Employments from the secondary payroll menu (or navigate directly to /payroll/employment).
  3. If your organization operates multiple firms, select the desired firm from the firm selector dropdown at the top.

Employments list page in Payroll

Employments List & Filtering

The Employments page lists the employees of the selected firm with the columns No., Name, Unit, Firm, Employment mode, Current employment ratio, End of current employment and Enabled. You can filter the view using:

Employment Modes

Employment is managed per employee. Click an employee's row to open the Employment of modal, where you choose one of two modes:

Employment modal in Constant mode

Employment modal in Period-based mode with a period row and Add period

The mode is chosen independently for each employee, so constant and period-based employees can be used side by side.

Period Fields

In period-based mode, each period has the following fields:

Field Description Requirement
Type The compensation and engagement structure:
• Monthly: Salaried employee working standard monthly hours based on firm work schedules.
• Hourly: Paid per actual hour worked.
• Contracted: Independent or milestone-based contractor.		 Required
Employment ratio The percentage of full-time employment (FTE). Adjusts expected working hours accordingly. Required
Begins The effective start date of the period. Required
Ends The last day of the period. Leave empty (No end date) for an open-ended period. Optional

Periods of one employee can't overlap, and the end date can't be before the begin date.

Note (Working quota ratio): A user's Working quota for a period is the pay period's Daytime working hours summary scaled by that user's Employment ratio. If a period's Daytime working hours reads 170, a 100% employment shows a Working quota of 170.00, a 50% employment 85.00 and an 80% employment 136.00. This is the value shown in the pay period's Users table. Because the ratio scales that summary rather than the itemised total of the per-day Work quotas, the user's Working quota can differ from the sum of the per-day figures for the same period. See Pay Periods.

Editing an Employee's Employment

  1. Navigate to Payroll > Employments.
  2. Click the employee's row to open the modal.
  3. Choose Constant or Period-based.
  4. In period-based mode, click Add period to add a row. The new period begins on the next working day after the previous period's end date.
  5. Save your changes.

Tip on Schedule Changes: When an employee changes their working hours (e.g., moving from 100% to 80% FTE), set the Ends date on the current period to the last day of the old schedule, then click Add period and enter the new ratio. This preserves historical expected hour calculations for previous pay periods.

Note: If employment is managed by an integrated HR system, the modal is read-only.

Employment records interact directly with other payroll configurations: